Privacy Policy

1. Introduction & Scope

Welcome to the official website of Prince of Wales' College, Moratuwa (accessible at princeofwales.edu.lk). This Privacy Policy explains our practices regarding the collection, use, retention, and protection of information when you access our public web portal, read news releases, stream college media, or contact school administration.

2. Information We Handle

As an educational institution, we maintain a principle of strict data minimization. We only process information necessary to serve public communications and maintain website security:

• Voluntary Inquiries & Correspondence: When you contact us via email (info@princeofwales.edu.lk), telephone, or official inquiry channels, we receive the details you choose to provide (such as your full name, email address, phone number, and message content) to respond effectively.
• Technical & Operational Logs: For cybersecurity defense, server performance monitoring, and anti-abuse protection, our servers automatically log non-personally identifiable technical records, including your IP address, browser type, operating system, and request timestamps.
• No Commercial Data Harvesting: We do not collect personal data for marketing, profile building, data brokering, or third-party advertising.

3. How We Use Collected Information

Any information processed through our systems is strictly utilized for legitimate educational and administrative purposes:

1. Responding to parent, student, alumni, and community inquiries.
2. Distributing public school announcements, academic notices, and extracurricular achievements.
3. Maintaining website uptime, preventing unauthorized access, mitigating denial-of-service threats, and ensuring technical resilience.
4. Complying with statutory reporting requirements issued by the Ministry of Education, Sri Lanka.

4. Cookies & Tracking Technologies

We do not use invasive tracking cookies, cross-site beacons, or analytics trackers designed to monitor your behavior across the internet. The only cookies utilized are strictly necessary for basic site functionality, session integrity, security (such as CSRF protection), and interface preferences.

For comprehensive details on how session cookies work on our platform, please consult our dedicated Cookies Policy.

5. Embedded Third-Party Services

To provide a rich multimedia experience for students and alumni, certain sections of our portal embed content from trusted external services:

• YouTube (Google LLC): Used to stream video coverage, college anthems, and event archives produced by the Cambrians' Media and Broadcasting Unit (CMBU). Interacting with embedded players may allow YouTube to log standard media playback metrics subject to Google's Privacy Policy.
• Google Maps: Embedded on our contact page to assist visitors with campus navigation to Galle Road, Moratuwa.

6. Data Security & Confidentiality

We employ robust industry-standard technical and organizational security controls to protect our digital infrastructure from unauthorized access, alteration, disclosure, or destruction. All data transmitted between your browser and our servers is secured using modern Transport Layer Security (TLS/HTTPS) encryption. Access to administrative systems is strictly restricted to authorized college personnel with role-based authentication.

7. Student & Minor Privacy

Protecting the safety, dignity, and privacy of our students is of paramount importance to Prince of Wales' College. Student photographs, academic distinctions, and sporting accolades published on our website are curated in strict alignment with school governance guidelines, code of conduct policies, and parental consent frameworks.

8. Your Rights Under Sri Lankan Law

In accordance with the Personal Data Protection Act No. 9 of 2022 (PDPA), you have the right to inquire about any personal correspondence we hold about you, request corrections to inaccurate records, or request deletion of voluntary inquiry submissions where applicable by law.

9. Updates to This Policy

We may periodically update this Privacy Policy to reflect changes in our institutional practices, technology stack, or legislative requirements. Any revisions will be published immediately on this page with an updated revision date.

10. Contacting Us

If you have questions, comments, or data rights requests concerning this policy, please direct your communication to: